Creating a Single Settlement Request

Use

This procedure describes how you enter individual incoming invoices as single settlement requests.

Procedure

1. Select
Agency Business ® Payment ® Create Settlement Request List.
2. Enter the payment type.
3. Choose Single record entry.

You can also create a settlement request with reference to a document already in the system. For further information, see Individual Entry of Single Settlement Request.

4. Enter the organizational data and company code and then confirm your entries.

The data is stored in the system and can be changed via the Organizational Data pushbutton.

5. Enter the header data, that is, the invoicing party (vendor) and the invoice recipient (customer).

When you confirm your entries, the system automatically determines the accounting data relating to the business partners, such as terms of payment and cash discounts.

6. Enter the gross amount for the invoice as well as the remaining header data, changing the defaulted data as required.
7. Enter the document data, such as net and gross amount, input and output tax.
8. Confirm your entries after each individual line in the list.

The system carries out a new price determination. If there is no difference between the gross amount in the invoice and the gross amounts at document level (the traffic light is green), you can go ahead and post the invoice.

9. Post the invoice.

For further information, see Posting Documents.

Result

The single settlement request is saved in the system with its own document number. The system also creates an accounting document that is sent to Financial Accounting for further processing (payment run, for example).