Entering a Settlement Request List and Creating Follow-On Documents

Use

This process shows how you enter several incoming invoices for the same vendor in the form of a settlement request list, and create follow-on documents for crediting and debiting the vendor and customer accounts. You can calculate commissions for the deal.

The main difference between entering invoices in a settlement request list and using the List entry function of the single settlement request is that, with the settlement request list, the documents are posted via the list. Only one accounting document is created for a settlement request list, regardless of how many individual documents the list contains. This reduces the number of accounting documents in Financial Accounting.

For further information see:

Settlement Request Lists

List Entry of a Settlement Request

The following processes describe the steps involved in entering a Settlement Request List and creating follow-on document for payment processing in Agency Business.

Procedure

1. You enter the incoming invoices for the vendor in a settlement request list.

For further information, see Creating a Settlement Request List.

2. You post the settlement request list.

For further information, see Posting Documents.

The system creates an individual payment document for each of the lines of the document list. Each individual payment document is assigned a separate document number. The settlement request list is also saved with its own number.

When you post the data, an accounting document is only created for the settlement request list, not the individual documents contained in the list, which means that all these documents are posted together via the settlement request list. The individual documents are assigned the posting status Posted Using Settlement Request List.

As the settlement request list can contain various customers, the customer accounts are debited via the posting list. The debit-side postings are first combined on a clearing account.
Alternatively, you can generate customer settlement documents as billing documents for customers – these documents can be generated from the settlement request lists.

3. You create a posting list from the individual documents of the settlement request list, and use this posting list to debit the individual customer accounts.

The system creates a separate posting list or customer settlement document for each splitting criterion (for example, invoice recipient and due date).



You can define further split criteria in Customizing for Agency Business.

For more information, see Creating a Posting List from Settlement Request Lists and Creating a Customer Settlement Document from Settlement Request Lists.

4. You post the posting list.

For further information, see Posting Documents.

The system then creates an accounting document for each posting list.

You can create remuneration lists from settlement request lists or posting lists or customer settlement documents thus enabling you to settle the agreed commission with your business partners.

For further information, see Creating Remuneration Lists.

Result

The documents are transferred to Financial Accounting for further processing (such as a payment run).

You use the settlement request list to credit the relevant vendor account, and the posting list or customer settlement document to debit the various customer accounts.